PRIVACY POLICY
Last Updated: March 20, 2025
Wages Corp. values and respects Your privacy and is committed to protecting and safeguarding Your personal information through our compliance with this privacy policy (the “Policy”). This Policy discloses the privacy practices of www.wagescorp.com (the “Website”), and the mobile and desktop application, Wages Corp ATS (the “App”) owned and operated by Wages Corp., an incorporated Company in the Province of Ontario (the “Company”). This Policy describes the types of information we may collect from You or that You may provide (the “Personal Information”) on the Website, the App, and any of its related products and services, and our practices for collecting, using, maintaining, protecting, and disclosing that Personal Information. It also describes the choices available to you regarding our use of Your Personal Information and how you can access and update it.
This Policy is a legally binding agreement between you (“User”, “You” or “Your”) and Wages Corp (the “Company”, “We”, “Us” or “Our”). If you are entering into this Policy on behalf of a business or other legal entity, you represent that you have the authority to bind such entity to this Policy, in which case the terms “User”, “You” or “Your” shall refer to such entity. If you do not have such authority, or if you do not agree with the terms of this Policy, you must not accept this Policy and may not access and use the Website and/or App. By accessing and using the Website and/or App, you acknowledge that you have read, understood, and agree to be bound by the terms of this Policy. This Policy does not apply to the practices of companies that we do not own or control, or to individuals that we do not employ or manage.
The Policy will notify the User of the following: (a) what personally identifiable information is collected from you throughout the Website and/or App, why it is collected, how it is used and with whom it may be shared; (b) what choices are available to the User regarding the use of Your data; (c) the security procedures in place to protect the misuse of the User’s information; and (d) how the User can correct any inaccuracies in the information.
The Company, and by extension the Website and/or App reserve the right to make changes to this Privacy Policy at any given time. If the User wants to make sure that they are up to date, we advise the User to frequently visit this page. If the Company decides to utilize any personally identifiable information in any other manner than prescribed when initially collected, the User will be notified by email.
By using this Website and/or downloadable App, and affiliated social media accounts, the User is consenting to the data collection procedures expressed in this Policy.
AUTOMATIC COLLECTION OF INFORMATION
When You open or otherwise access the Website and/or App, servers will automatically record information that Your browser or device sends. This data may include information such as Your device’s IP address, browser type and version, operating system type and version, language preferences, or the webpage you were visiting before you came to the Website and/or App, pages of the Website and/or App that you visit, the time spent on those pages, information you search for on the Website and/or App, access times and dates, and other statistics.
Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding the usage and traffic of the Website and/or App. This statistical information is not otherwise aggregated in such a way that would identify any particular User of the system.
COLLECTION OF PERSONAL INFORMATION
You can access and use the Website and/or App with your personal login information, and/or voluntarily provide us with personal information in exchange for a free resource, digital download, to be added to our email or subscriber list, or to contact us. If the User elects to “opt-in” and provides us with personal information for any of these purposes, we will collect the information provided, which may include the User’s name, email address, phone number, and the text of any messages sent to us. We will also process personal information in the form of comments, images, or videos that the User makes or shares on our blogs, social media pages, or any other online forum currently available now, or made available in the future.
If the User elects to fill out the “contact us” portion of our Website, or provide us with any other communication data, including but not limited to that provided via email, social media messaging or posts, or text messages, the Website may collect personal information including their name, email address, phone number, the information the User shared with that social media platform, as well as the text of any message sent electronically. This data will be processed based on the Website’s legitimate interest in communicating with the User, answering any questions or concerns raised. We may also retain the aforementioned data to keep a record of any such communication.
If the User is accessing the Website and/or the Company’s email list due to their consent to be added, or due to the Website or Company’s legitimate interest in engaging in direct marketing, the Website or Company may also use User data to send targeted social media advertisements or upload User information into our social media account to create look-a-like audiences. To ensure compliance with the CAN-SPAM act, all emails from the Website or Company will clearly state the sender of the email, as well as provide instructions on how to unsubscribe from such a list or contact the Website or Company with any questions or concerns.
If the User becomes a customer by enrolling in other services offerings offered by the Company inclusive of employer of record and agent of record services, or when they knowingly provide to Us with information, including when You make a purchase or fill any forms on the Website, We will collect additional information in order to carry out and complete the purchase and sale of the goods or services as requested. When required, this information may include the following:
Account details (such as user name, unique user ID, password, etc.)
Contact information (such as email address, phone number, etc.)
Basic Personal Information (such as email address, phone number, etc.)
Proof of identity (such as photocopy of a government ID)
Payment information such as credit card details, bank details, etc.)
Geolocation data of Your device (such as latitude and longitude)
Information about other individuals (such as Your family members, friends, etc.)
Any other materials you willingly submit to us (such as articles, images, feedback, etc)
This Website and/or App may also collect information through Automatic Data Collection Technology. The Website may use or send standard “cookies” to identify the User’s browser from time to time. The Website and/or App does not include any personally identifiable information in cookies and will not employ any other mechanisms (other than those discussed above) to capture data on our Website and/or App. The Website and/or App may use both session cookies (which expire once the User closes their browser) and persistent cookies (which stay on the User’s computer until deleted). The User can accept or decline cookies using web browser settings. If the User chooses to disable cookies, some areas of the Website and/or App may not work properly or at all. The Website and/or App does not respond to Do Not Track signals sent by the User’s browser.
This Website and/or App may also collect data about how the User uses the Website and/or App, browsing actions or patterns, computer equipment, IP address, internet connection, and other similar choices the User makes, including via Google Analytics and Facebook Pixels, in order to obtain statistical data, improve our Website and/or App and offerings, and ensure the User receives information relevant to them. If the Website and/or App utilizes this technology, the Website and/or App will use them in compliance with all policies of these third-party companies. This Website may receive personal data from third-parties including Google, social media platforms, search engines, PayPal, Stripe, and other third-party payment processing companies.
You can choose not to provide us with Your Personal Information, but then you may not be able to take advantage of some of the features on the Website and/or App. Users who are uncertain about what information is mandatory are welcome to contact us.
USE AND PROCESSING OF COLLECTED INFORMATION
This Website and/or App collects the User’s personal information when you voluntarily and/or directly provide it to the Company to receive a free or paid resource, product, or service, or when the User fills out a form or sends an email to contact the Company, and does so in order to provide the User with the resource the User indicated they would like to receive. We act as a data controller and a data processor when handling Personal Information that is necessary to ensure Your access and use of the Website and/or App, unless we have entered into a data processing agreement with you in which case you would be the data controller and we would be the data processor. In such instances, the Company will be considered the data controller as we determine the purposes and means of the processing of Personal Information. The Company does not own, control, or make decisions about the submitted Personal Information, and such Personal Information is processed only in accordance with Your instructions. In such instances, the User providing Personal Information acts as a data controller.
In order to make the Website and/or App available to You, or to meet a legal obligation, We may need to collect and use certain Personal Information. If You do not provide the information that We request, We may not be able to provide you with the requested products or services. Any of the information We collect from You may be used for the following purposes:
Create and manage user accounts
Fulfill and manage orders
Deliver products or services
Improve products and services
Send administrative information
Send marketing and promotional communications
Respond to inquiries and offer support
Request user feedback
Improve user experience
Post customer testimonials
Deliver targeted advertising
Enforce terms and conditions and policies
Protect from abuse and malicious users
Respond to legal requests and prevent harm
Run and operate the Website and/or App
Processing Your Personal Information depends on how you interact with the Website and/or App, where you are located in the world and if one of the following applies:(a) You have given Your consent for one or more specific purposes; (b) Provision of information is necessary for the performance of this Policy with you and/or for any pre-contractual obligations thereof; (c) Processing is necessary for compliance with a legal obligation to which you are subject; (d) Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in us; (e) processing is necessary for the purposes of the legitimate interests pursued by us or by a third party.
Note that under some legislations We may be allowed to process information until You object to such processing by opting out, without having to rely on consent or any other legal bases. In any case, We will clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Information is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
PAYMENT PROCESSING
In case of services requiring payment, you may need to provide Your credit card details or other payment account information, which will be used solely for processing payments. We use third-party payment processors (the “Payment Processors”) to assist us in processing Your payment information securely.
Payment Processors adhere to the latest security standards as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express, and Discover. Sensitive and private data exchange happens over a SSL secured communication channel and is encrypted and protected with digital signatures, and the Website and/or App are also in compliance with strict vulnerability standards in order to create as secure of an environment as possible for Users. We will share payment data with the Payment Processors only to the extent necessary for the purposes of processing Your payments, refunding such payments, and dealing with complaints and queries related to such payments and refunds.
Please note that the Payment Processors may collect some Personal Information from you, which allows them to process Your payments (e.g., Your email address, address, credit card details, and bank account number) and handle all the steps in the payment process through their systems, including data collection and data processing. The Payment Processors’ use of Your Personal Information is governed by their respective privacy policies which may or may not contain privacy protections as protective as this Policy. We suggest that you review their respective privacy policies.
HOW THIS INFORMATION IS STORED
The User has the right to know what information is stored (and not stored) and how it is processed. User information is stored through a data management system, and it is important to this Website and/or App, and Company to take appropriate measures to ensure Your information is kept confidential. The User understands that there are limited purposes where this Website and/or App, and Company will share the User’s confidential information, including with those who are providing technical support for our Website, or those who are members of our team, including legal and accounting. Any parties who will have access to the User’s information will keep such information confidential and will never share it with any unrelated parties to the best of the Company's abilities. Information provided by the User will never be shared, sold, or given to any other company or person without prior consent, other than what is required to complete a purchase or request made by the User, unless required to do so by law, or any governmental requirements. This Website and/or App and Company requires all such third-parties to treat the User’s personal information in accordance with the law, and only allows them to process personal data for specific, necessary purposes.
This Website and/or App, and the servers and parties which made this Website and/or App available on a global scale, are located within, and operate within, Canada. The internet laws of Canada govern any and all matters relating to this Website and/or App. Any information the User chooses to provide through this Website and/or App, including subscribing to a newsletter, opting-in to receive a free gift, or purchasing something will be transferred to Canada for processing. That information may then be transferred within Canada or back out of Canada to other countries outside of the User’s country of residence, depending on the type of information, and how it is stored by us. If transferred to another country, it may not have data protection laws that are as comprehensive or protective as those in the User’s country of residence; however, our collection, storage, and use of the User’s Personal Information will at all times be governed by this Privacy Policy. By visiting our Website and/or App, the User acknowledges this information, and by submitting any personal information onto our Website, hereby authorizes this transfer and processing of information.
DISCLOSURE OF INFORMATION
Depending on the requested use of the Website and/or App, or as necessary to complete any transaction or provide any service you have requested, We may share Your non-personally identifiable information with our trusted subsidiaries and joint venture partners, contracted companies, and service providers (collectively, “Service Providers”) we rely upon to assist in the operation of the Website and/or App available to You and whose privacy policies are consistent with ours or who agree to abide by our policies with respect to Your information. We will not share any information with unaffiliated third parties.
Service Providers are not authorized to use or disclose Your information except as necessary to perform services on our behalf or comply with legal requirements. Service Providers are given the information they need only in order to perform their designated functions, and we do not authorize them to use or disclose any of the provided information for their own marketing or other purposes.
We may also disclose any Personal Information we collect, use, or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect Your safety or the safety of others, investigate fraud, or respond to a government request.
In the event the Company engages in a business transition, such as a merger or acquisition by another company, or sale of all or a portion of its assets, Your Personal Information will likely be among the assets transferred.
RETENTION OF INFORMATION
The Personal Information this Website and/or App collects from the User will be stored no longer than commercially necessary, based on how on how long User information remains relevant, the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations, any limitation periods prescribed by law within which claims might be made, the type of contract we have with the User, the existence of consent and our legitimate interest in keeping such information as stated in this Policy. In any event, only for as long as the Data Protection Legislation allows. We may use any aggregated data derived from or incorporating Your Personal Information after you update or delete it, but not in a manner that would identify you personally. Once the retention period expires, Personal Information shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification, and the right to data portability cannot be enforced after the expiration of the retention period.
TRANSFER OF INFORMATION
Depending on Your location, data transfers may involve transferring and storing Your information in a country other than Your own. If any such transfer takes place, You can find out more by checking the relevant sections of this Policy or inquire with us using the information provided in the contact section. Note that we are dedicated to ensuring the security of Your Personal Information, adhering strictly to the guidelines outlined in our privacy notice and conforming to the applicable legal requirements.
REGION-SPECIFIC NOTICES - EUROPEAN UNION
If you are a resident of the European Union (“EU”) or the European Economic Area (“EEA”), you have certain rights in relation to Your Personal Information based on the GDPR that we comply with as part of our commitment to Your privacy. Unless otherwise expressly stated, all terms in this section have the same meaning as defined in the GDPR.
(a) Right to withdraw consent: You have the right to withdraw consent where you have previously given Your consent to the processing of Your Personal Information. To the extent that the legal basis for our processing of Your Personal Information is consent, You have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
(b) Right to access: You have the right to learn if Your Personal Information is being processed by us, obtain disclosure regarding certain aspects of the processing, and obtain a copy of Your Personal Information undergoing processing.
(c) Right to rectification: You have the right to verify the accuracy of Your information and ask for it to be updated or corrected. You also have the right to request us to complete the Personal Information You believe is incomplete.
(d) Right to Object to the Processing: You have the right to object to the processing of Your information if the processing is carried out on a legal basis other than consent. Where Personal Information is processed for the public interest, in the exercise of an official authority vested in us, or for the purposes of the legitimate interests pursued by Us, You may object to such processing by providing a ground related to Your particular situation to justify the objection. You must know that, however, should Your Personal Information be processed for direct marketing purposes, You can object to that processing at any time without providing any justification. To learn whether we are processing Personal Information for direct marketing purposes, you may refer to the relevant sections of this Policy.
(e) Right to Restrict Processing: You have the right, under certain circumstances, to restrict the processing of Your Personal Information. These circumstances include: the accuracy of Your Personal Information is contested by you and we must verify its accuracy; the processing is unlawful, but You oppose the erasure of Your Personal Information and request the restriction of its use instead; We no longer need Your Personal Information for the purposes of processing, but You require it to establish, exercise, or defend Your legal claims; You have objected to processing pending the verification of whether our legitimate grounds override Your legitimate grounds.
Where processing has been restricted, such Personal Information will be marked accordingly and, with the exception of storage, will be processed only with Your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest.
(f) Right to Delete: You have the right, under certain circumstances, to obtain the erasure of Your Personal Information from Us. These circumstances include: (a) the Personal Information is no longer necessary in relation to the purposes for which it was collected or otherwise processed; (b) you withdraw consent to consent-based processing; (c) You object to the processing under certain rules of applicable data protection law; (d) the processing is for direct marketing purposes; the personal data have been unlawfully processed. However, there are exclusions of the right to erasure, such as where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; for the establishment, exercise, or defense of legal claims.
(g) Right to Data Portability: You have the right to receive Your Personal Information that You have provided to us in a structured, commonly used, and machine-readable format and, if technically feasible, to have it transmitted to another controller without any hindrance from Us, provided that such transmission does not adversely affect the rights and freedoms of others.
(h) Right to Complaint: You have the right to complain to a data protection authority about our collection and use of Your Personal Information. If You are not satisfied with the outcome of Your complaint directly with Us, You have the right to lodge a complaint with Your local data protection authority. For more information, please contact Your local data protection authority in the EU or the EEA. This provision is applicable provided that Your Personal Information is processed by automated means and that the processing is based on Your consent, on a contract of which you are a part, or on pre-contractual obligations thereof.
REGION-SPECIFIC NOTICES - UNITED STATES
If you are a resident of the United States, you have certain rights and we aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of Your Personal Information. This supplemental section, together with other relevant sections of the Policy, provides information about Your rights and how to exercise them under the California Consumer Privacy Act and the California Privacy Rights Act (collectively, “CCPA”), the Colorado Privacy Act (“CPA”), the Connecticut Data Privacy Act (“CDPA”), the Delaware Online Privacy and Protection Act (“DOPPA”), the lowa Consumer Data Protection Act (“ICDPA”), the Maryland Personal Information Protection Act (“PIPA”), the Utah Consumer Privacy Act (“UCPA”), the Virginia Consumer Data Protection Act (“VCDPA”), and any and all regulations arising therefrom. Unless otherwise expressly stated, all terms in this section have the same meaning as defined in the related state laws.
In addition to the rights as explained in this Policy, if you provide Personal Information as defined in the statute to obtain services for personal, family, or household use, you have the right to submit requests related to Your Personal Information once a calendar year. Note that there are circumstances when we may not be able to comply with Your request such as when we are not able to verify Your request or find that providing a full response conflicts with other legal obligations or regulatory requirements. You will be notified if it’s the case.
Right to know and right to access: You have the right to request certain information we have collected about you. Once we receive and confirm a verifiable request from you, we will disclose to you, to the extent permitted by law:
The specific pieces of Personal Information we hold about you.
The categories of sources from which information about you is collected.
The purposes for collecting, selling, or sharing Your Personal Information.
You have the right to request that the Personal Information is delivered in a format that is both portable and easily usable, as long as it is technically possible to do so.
Right to Correct: You have the right to request that we correct Your inaccurate Personal Information, taking into account the nature of the Personal Information and the purposes of its processing.
Right to Delete: You have the right to request deletion of Your Personal Information.
Right to Opt-Out of the sale and sharing: You have the right to opt out of the sale of Your Personal Information, which may include selling, disclosing, or transferring Personal Information to another business or a third party for monetary or other valuable consideration.
Right to Consent to or Limit the Use of Your Sensitive Personal Information: You have the right to consent to the use of Your Sensitive Personal Information and to direct us to restrict its use and disclosure solely to what is essential for carrying out or delivering the services in a manner reasonably anticipated by an average user, or for certain business objectives as specified by law. However, we do not use Sensitive Personal Information for any purposes other than those legally permitted or beyond the scope of this Policy.
Right to non-Discrimination: You have the right to not be discriminated against in the services or quality of services you receive from us for exercising Your rights. We may not, and will not, treat you differently because of Your data subject request activity, and we may not and will not deny goods or services to you, charge different rates for goods or services, provide a different level of quality for goods or services, or suggest that we would treat you differently because of Your data subject request activity.
Shine the Light: California residents that have an established business relationship with us have the right to know how their personal information is disclosed to third parties for their direct marketing purposes under California’s “Shine the Light” law, or the right to opt out of such practices. To exercise any of Your rights, simply contact us using the details below. After we receive and verify Your request, we will process it to the extent possible within our capabilities.